n 2023, the California legislature expanded the state’s Healthy Workplaces Healthy Families Act of 2014 (HWHFA), primarily by providing more leave. This year, Governor Newsom signed bills into law that expand paid sick leave (PSL) protections.
Cal/OSHA has implemented heat illness standards, and, as a result, employees cannot be retaliated against for refusing to report to work in emergency conditions. Also, SB 1105 provides that agricultural employees who work outside may use PSL to avoid smoke, heat, or flooding conditions created by a local or state emergency, including when a worksite is closed due to these conditions.
SB 1105 and AB 2499 also expanded existing law that provides for using PSL where there is domestic violence, sexual assault, and stalking. It is now available to victims of “qualifying acts of violence,” i.e., conduct, or patterns of conduct that justify safe time, including when:
- an individual causes bodily injury or death to another individual;
- an individual exhibits, draws, brandishes, or uses a firearm, or other dangerous weapon, with respect to another individual; and
- an individual uses or makes a reasonably perceived or actual threat to use, force against another individual to cause physical injury or death.
The HWHFA previously limited use of PSL for safe time to when an employee was a victim. The combination of SB 1105 and AB 2499 extends this category of leave to employees whose family members are victims as well. The HWHFA’s definition of “family member” was expanded to include a “designated person” of the employee.
AB 2499 extends existing rights to take time to obtain restraining orders, seek medical attention, obtain certain services or counseling and participate in safety planning for family members. It also creates new explicit rights to take time for relocation, enrolling children in a new school, obtaining legal services, participating in legal proceedings and obtaining childcare in connection with qualifying acts of violence.
The law also allows employees to use paid sick leave for time spent serving on a jury or a victim who takes time off to appear as a witness in court in compliance with a subpoena or court order.
The California Labor Code affords unpaid leave protections for jury duty, victims serving as witnesses in compliance with a subpoena or court order, and victims of domestic violence, sexual assault, stalking, or crimes. AB 2499 reformulates these protections under the umbrella of the Fair Employment Housing Act. This shift gives the Civil Rights Department (“CRD”) enforcement authority over violations of these protections and eliminates potential Private Attorneys’ General Act claims for such violations.
Additional changes include limiting the duration of leave employers with at least 25 employees must provide. A victim of a qualifying act of violence may take no more than 12 weeks of unpaid leave. If an employee’s family member is a victim of a non-fatal crime, and the employee takes leave for the limited purpose of relocating or securing a new residence and enrolling a child in a new school or childcare, the employee may take no more than 5 days of leave. When an employee’s family member is a victim of a non-fatal crime, the employee may take no more than 10 days of leave.
Absences that would also qualify under the Family and Medical Leave Act (FMLA) or CFRA must run concurrently if the employee is eligible.
AB 2499 also expanded eligibility for reasonable accommodations to include employees who are victims, or whose family members are victims of a qualifying act of violence to ensure the safety of the employee while at work.
Employers must inform employees of their rights under AB 2499 at the time of hire, annually, upon request, and if an employee provides notice that their family member is a victim as defined under the law.
The CRD will be developing a form that complies with these notice requirements before July 1, 2025—six months after the law goes into effect.
AB 2499 and SB 1105 go into effect in less than three months. Thus, employers should:
- Review existing leave policies and practices to ensure compliance with the new laws, including related attendance, conduct, anti-retaliation, and discipline policies and practices.
- Train supervisory and managerial employees, and HR on the new requirements.
- Develop a form to comply with the notice requirements to use in advance of the CRD’s development of a form.
If your business is confronted with an employee or employees seeking time off under these provisions, contact your employment attorney to discuss your rights and responsibilities.
The information presented is not intended to be, and does not constitute, “legal advice.” Because each situation varies, and only brief summary information is provided here, you should not use this information as a basis for action unless you have independently verified with your own counsel that it applies to your particular situation.
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